Mobile documentationData and reports from field through mobile documentation
Pretty seldom. Naturally we have also those who love their Excel. Most of us anyhow get exhausted with data collection into long report templates and tend to postpone reporting tasks until the last possible moment.
Reporting tasks for the mobile users is even more challenging. Data from field is collected mostly using traditional means and further reported when there is a suitable time and place for that. By that the data may already be outdated.
Reports are generally forwarded as emails. The data gets compiled into one larger report which again is delivered further through email.
Reporting takes time, the data may already be outdated and even distorted by the time it reaches the corner room. And nobody enjoys what they are doing.
Process can however be streamlined with real-time reporting offering employees a chance to use their time for tasks with more added value.
The mobile application follows workers to their place of work – sites, demo points, inspection sites, reception of items, stores and sales meetings. Field workers use their mobile phones for saving target information, images, observations, feedback and inspection data directly into one real-time central database.
Communication gets faster and more efficient as different parties have a chance to view and work with nearly real-time reports with no intermediates.
Real-time mobile reporting is applicable to:
- Significantly saves time as no notes on paper needed
- Report can be created on site directly with mobile device
- Images and information on work target directly into document
- Required reports delivered immediately
- Report owner can follow-up the process
- Digital document is a valid proof of work accomplished
- The general view on work, inspections and deliveries